Managing Bulldozers

The meeting is happening.  You're zipping plowing chugging stumbling through the agenda when somebody starts dominating the conversation.  The reasons for the domination may vary, but most often, you find these people want a couple of different things:

• Attention - being a youngest child, I can appreciate this.  However, there's a time and a place, and meetings are not the place for rabid attention seekers
• Ego - but enough about me, let's talk about me.  This person may feel as though s/he is the only one with something relevant to say.
• Urgency - Perhaps there's a time frame or perceived importance factor... this one may have some relevance to the situation.

Regardless of the reason, it's Mutiny on the Bounty, and you're the captain who's going to go down with his ship if you don't rein in the situation quickly.  As Peg Kelley, meeting facilitator extraordinaire, shared on the InfoMean blog:

When you’re in a car on a trip, the easy ways to ruin the experience are to get stopped by the police when you disobey the rules of the road or to have the passengers fighting and complaining. The same is true of meetings. Let people know what the guidelines are. Do your best to keep the dialogue moving forward. Listen to all viewpoints, but don’t let one view dominate the others. Manage the time and discussion so that speakers change and participants are engaged. If you’re bored, so are others. If you’re tired of a particular voice, you’re not alone.

Which leads us to the need for a strategy... how can you as a leader or facilitator manage the renegade and runaway bulldozer who is threatening to monopolize your meeting?

• Summarize - encapsulate what they've said and then call on somebody else - by name - specifically to get another view point.
• Parking Lot - if the bulldozer is getting off topic, validate that you heard them by "parking" their comment on a separate sheet of flipchart paper you keep in the room for tangential items
• Scribing - it's hard to talk while you're writing.  If I know that I have a potential dominator who needs to be in the room but won't add tremendous value, I make them the scribe.  This keeps them busy enough so they can't participate to their normal level.
• Uninvite - don't let the person come back if s/he doesn't change the behavior (last resort).

Those are just a few suggestions.  How do you manage your meeting bulldozers?

Top Image from Despair.com

Home Court Disadvantage

We've all been there.  Somebody schedules a meeting for us to

1. Solve a problem
2. Come up with a creative new idea through brainstorming
3. Share status
4. Build requirements
5. Set direction through strategy or mission/vision statements

Then they schedule the meeting in Conference Room 302 in Building Z.  And everyone shows up to the same gray-beige room with the same laminate wood table and the same cushioned chairs and the same white board... and they come up with the same ideas as before.

Ugh.

Penina Finger of Fantastic Machine has an amazing post that addresses this very issue.  In it, she shares how somebody she admired scheduled meetings in Conference Room C, which was code for a cafe outside the office.  She realizes that when you put people in the same environment, they're going to come up with the same solutions, regardless of how you exhort them to "think outside the box."

Here is Des Moines, I've been made aware of some really creative meeting places I didn't even know existed.  For example, the local Harley-Davidson shop has a conference room (based on availability).  What genius!  In almost every meeting, there's going to be some testosterone-driven male who will be drooling over the merchandise (of course, not to be sexist here, I'm meeting more and more women who lust after the vroom-vroom of a motorcycle every bit as well as their male counterparts).  Another place that has conference facilities is a local horse stable.  Again, jarring people out of their current locations is a great approach.  One of the favorite classes of my Drake creativity students is not even in a classroom, and I'm not actively involved.  I send them on a scavenger hunt.  That one night teaches them many more lessons in many creative ways.  I think I've mentioned this before, but when I was writing GUST, I hit a nasty wall of writer's block.  I stepped back and gave some hard diagnosis to the problem.  Then I terminated my contract with my current client because I realized it was draining my spirit.  After a week of "client detox" I went to the mall and did some people watching for an evening.  I came back and wrote the last four chapters and the epilogue in one week.  All from a change of scenery.

So... are your meetings generating the "same old stuff"?  See what moving them to a different location does for you.